Traveling Cyprus Covid | Areti Charidemou & Associates LLC Law Firm

This Privacy Statement describes how Areti Charidemou & Associates L.L.C. hereinafter refer to as “AC” (the Company), collects, uses, and discloses certain personal information obtained through our public website www.aretilaw.com. This Privacy Statement does not refer to data collection through other sources such as in-person seminars or a manager’s personal contacts.

Who we are?

Areti Charidemou & Associates L.L.C. is a limited liability company, incorporated under the Companies Law of the Republic of Cyprus, Cap. 113, with a registration number HE 240348. The Company was incorporated in 2008, having as main activities in the aspects of the legal industry.

The Company respects your privacy and is committed to protect your personal data in accordance with the privacy and data protection regulation (GDPR). Therefore, you are kindly asked to read carefully the above privacy policy for your information and please do not hesitate to contact us for any further clarification you might need.

Our services:

Our Firm aims to provide services mainly in the fields of:

Property Law
Trust Law
Intellectual Property Law
Energy Law
Corporate & Commercial Law
Litigation Services
Immigration Law
Shipping Law
Regulated Entities
Banking & Finance

How we collect/obtain your information?

Directly from you and/or
Through third parties and/or
Through this website

Information Collection and Use:

In general, you can visit Areti Charidemou & Associates L.L.C. Web Site maintaining your anonymity. However, occasionally Areti Charidemou & Associates L.L.C. may ask you to provide personally identifiable information, such as your name, company, e-mail address, phone number and address (“Personal Information”). The purpose of requesting such information/data may involve, corresponding with and/or contacting you, responding to your requests, or informing you about an optional subscription to a newsletter or publication, or notifying you about events. Where applicable, we will differentiate between personal data fields that are optional and those that are mandatory in order for you to obtain the requested information.

You will be receiving advertising material from Areti Charidemou & Associates L.L.C, only if you have provided your explicit consent. In case you feel that you need to revoke this consent, you will be provided with an automated way to opt-out (unsubscribe) from all marketing e-mails sent by Areti Charidemou & Associates L.L.C. Please follow the instructions from the e-mail you received to do so. In the unlikely case you receive unwanted e-mail from our Company, please forward a copy of that e-mail to dpo@aretilaw.com

Categories of Personal Information we collect:

information you provide to the company by filling in the forms we initially requested from you
information you provide to the company when you submit your consent or when you report a problem through the Website
information provided by you (including email addresses) in case you contact us

Purpose of the prosses and/or use of your Personal Information:

to provide you with our services – in order to provide you with a service requested by you, we might need to use your personal information
for customer management purposes – to provide you with the customer support including any notice, for example changes about any product and/ or service we offer, advertising – in case you have provided us with your consent, we may communicate with you in order to inform you about services and/or products offered by us or other third parties for which you might be interested .
security purposes – in order to detect and/or prevent actual or potential fraud, illegal activities, or any intellectual property infringement
compliance- in order to comply with our legal obligations

Data Sharing:

We may share Personal Information with our affiliates for the purpose of responding to your requests or otherwise as necessary for the purposes described above. In limited circumstances we may share Personal Information with governmental authorities or others, as/if/in case this may be required in order to protect the interests of the Company or others, as necessary in connection with the sale or transfer of all or a portion of the business. It may be required by the applicable law or court order. The Individual’s consent will be requested upon establishing the business relationship.

By consenting to provide Areti Charidemou & Associates L.L.C. with personally identifiable data, such as your name, address, email address and telephone number, Areti Charidemou & Associates L.L.C. will not, in any way, directly or indirectly, sell or transfer any of this information to any third party. Any information provided will be confidential and will be handled in accordance with the applicable laws and regulation.

Please note that if you reply to one of Areti Charidemou & Associates L.L.C. advertising emails or in case you contact us in another way, your communication will not create a company-client relationship with us. Do not send us any information that you or anyone else considers to be confidential or a secret unless we have first agreed to be your service providers about that matter. Any information you send us before we agree to be your service providers cannot be protected from disclosure as a means of company-client confidentiality

List of recipients we might disclose information

Affiliate companies – service providers (Law and Accounting Firms for legal, book-keeping and audit purposes).
Third parties such as authorities, agents and administrative personnel in various countries (Tax Authorities, Bank Institutions etc.)
Legal Successors– we might disclose personal information to a buyer or a successor in the event of a merger, divestiture, restructuring, reorganization, dissolution or sale or transfer of some or all of our assets
Transfer of data in countries out of the European Economic Area such as Russian Federation, Belize, British Virgin Islands, Hong Kong.

Unless the individual has specifically consented for the transfer, we will only transfer personal data outside the European Economic Area (EEA) where:

we transfer the data to a country or international organisation which the EU Commission has decided to ensure an adequate level of protection for your personal data;
the transfer of your personal data is subject to adequate safeguards, which may include binding corporate rules or standard data protection clauses adopted by the EU Commission; or

one of the derogations in the GDPR to transfer personal data outside the EEA applies.

Provisions for Individuals that are outside the EU.

Russia

The Company always seeks to comply with the privacy provisions and procedures as these are set out, pursuant to the Russia’s 2006 privacy law – Federal Law No. 152-FZ of 27 July 2006 “On Personal Data” (Personal Data Law), managing and maintaining personal information in the course of its Russian business.

Belize

The Company always seeks to comply with the privacy provisions and procedures as these are set out, pursuant to the Chapter 4 of the Laws of Belize, managing and maintaining personal information in the course of its Belize business.

British Virgin Islands

There is currently no formal legislation regulating data protection in the British Virgin Islands (BVI) however, the BVI Government has pledged the promulgation of suitable data protection legislation, based on internationally recognised standards, to be enacted in the near future.

English Common law is persuasive (although not binding) in the BVI and accordingly, a BVI Court will recognise and subscribe to the Common law duties of confidentiality and privacy. In essence, a person’s details will need to be kept confidential unless an appropriate and satisfactory exception applies. Moreover, the duty of confidentiality has been statutorily codified in various aspects of BVI legislation, in particular the Banks and Trust Companies Act, 1990 (as amended) which regulates all banking and trust/ fiduciary related activities in the BVI.

In terms of specific exceptions, limitations on the duty of confidentiality and privacy would arise in terms of appropriate anti-money laundering legislation (primarily regulated by the BVI Proceeds of Criminal Conduct Act, 1997 and the Anti Money Laundering Regulations, 2008).

The Company always seeks to comply with the privacy provisions and procedures managing and maintaining personal information in the course of its BVI business.

Hong Kong

In Hong Kong, the main legislation on data protection is the Personal Data (Privacy) Ordinance (Cap. 486 of the Laws of Hong Kong) (Ordinance). The Ordinance regulates the collection, use and handling of personal data and is based around a set of data protection principles. The Ordinance was enacted in 1996 in response to Directive 95/46/EC (Data Protection Directive). The Ordinance covers much of the same ground as the Data Protection Directive, although with some significant limitations. The Ordinance underwent major reform in 2012, primarily to add specific provisions and restrictions against the use and provision of personal data in direct marketing.

The Company always seeks to comply with the privacy provisions and procedures managing and maintaining personal information in the course of its Hong Kong business.

China

in China, the main legislation on data protection is PRC Cybersecurity Law, the first national-level law to address cybersecurity and data privacy protection. Following this, there has been an abundance of implementing regulations and guidelines (herein referred to as Guidelines) proposed, issued or revised to flesh out the essentials and concepts introduced under the PRC Cybersecurity Law. These include, non-exhaustively:

National Standard of Information Security Technology – Personal Information Security Specification (PIS Specification), effective from May 1, 2018 (a revised draft is currently circulated for consultation);
Guidelines on Internet Personal Information Security Protection, effective from April 19, 2019; and
Draft National Standard of Information Security Technology – Guidelines on Personal Information Security Impact Assessment, released on June 11, 2018.

In addition to the PRC Cybersecurity Law, the following form the backbone of general data protection rules currently in the PRC:

The Decision on Strengthening Online Information Protection, effective from December 28, 2012 (Decision) and
National Standard of Information Security Technology – Guideline for u Personal Information Protection within Information System for Public and Commercial Services, effective from February 1, 2013

India

in India, the main legislation on data protection is The Personal Data Protection Bill, which was enacted in 2019, in order to provide for protection of the privacy of individuals relating to their personal data, specify the flow and usage of personal data, create a relationship of trust between persons and entities processing the personal data, protect the rights of individuals whose personal data are processed, to create a framework for organisational and technical measures in processing of data, laying down norms for social media intermediary, cross-border transfer, accountability of entities processing personal data, remedies for unauthorised and harmful processing, and to establish a Data Protection Authority of India for the said purposes and for matters connected therewith.

Legal bases for the Collection, process, disclosure and use of Personal Information

The disclosure and transfer of personal data must meet the below conditions which are used in order to establish our legal basis:

to perform a contract between the individual and the Company;
verifying your identity to comply with legal obligations for the prevention of fraud, money laundering, counter terrorist financing or misuse of services
to establish, exercise or defend legal claims; or
if none of the conditions listed above apply, the individual has explicitly consented to the overseas transfer.

How long do we store information about you for?

In order to comply with the AML regulation AC, as a Law Firm regulated by the Cyprus Bar Association, is obliged to keep the data up to 5 years after the ceasing of the business relationship. Upon termination/completion of the 5 years period, the Company will destruct the data since the legal basis will not be valid anymore.

Furthermore, AC as a company, is obliged by the Tax Authorities to keep the data up to 7 years after the ceasing of the business relationship. Although, there are cases in which when the relationship with the client arises, a gap of a long timeframe intrudes. These circumstances require that the company stores the data for as long as it is needed to. The Company wishes to make clear that if a relationship does not arise and/or it arose only once, and for a long time it never had been assigned tasks from the client, then the Company will store these data for 7 years (as the obligation by the Tax Law requires, independently of the fact that the relationship was not ceased written or verbally). Upon termination of the period of 7 years, the Company will destruct the data as our legal obligation will not be valid anymore.

We follow a data retention policy, depending on the activity for which the data have been collected. The retention policy determines the retention time of each data and when to destroy information that is no longer needed for legal, regulatory or commercial reasons.

However, this may be longer in some instances, for example when dealing with a claim we may need to hold the information for a period of time relevant to the one the claim is being handled.

For other jurisdictions we will be subject to the requirements of the relevant jurisdiction in question and this may not always reflect those of the Republic of Cyprus.

Overall, the criteria used to establish the period for which personal data will be stored is determined by regulatory or legal requirements. This is also supported by AC Data Protection Policy that such information must not be kept for any longer than necessary to fulfil the purposes for which it was collected.

Security of Personal Information:

AC takes appropriate security measures to ensure the protection of the Personal Information from any unauthorised access or disclosure. In addition, all employees had been trained on how to use, handle and process personal data, according to the provisions of Personal Data Law. Furthermore, AC has upgraded technical measures and has transformed the policies and procedures in order to comply with the General Data Protection Regulation.

Access and Correction

If you wish to access or update the Personal Information you submitted at Areti Charidemou & Associates L.LC. website, or to make any inquiries about the processing of your information, please contact us. We provide individuals with access to their Personal Information as required by applicable data protection and privacy laws.

Individual’s Rights

The Individuals have the following rights:

Right of access – request access to any personal data we hold about them;
Right of rectification -have any personal data which we hold about them which is inaccurate or incomplete rectified;
Right to be forgotten – have personal data erased;
Right to restriction of processing – have the processing of individual’s personal data restricted;
Right of portability – To be provided with the personal data that the individual has supplied to us in a portable format that can be transmitted to another organisation without hindrance;
Right to object – object to certain types of processing, including processing based on legitimate interests, automated processing (which includes profiling) and processing for direct marketing purposes; and
Right to object to automated processing, including profiling -not be subject to a decision that is based solely on automated processing which produces a legal effect or which has a similar significant effect for the individual.

If the individual wishes to exercise any of the rights set out above, he/she must make the request in writing to the Data Protection Officer, at dpo@aretilaw.com. Please note some of these rights are restricted in some circumstances.

If the individual has provided his/her consent to any of the processing of his/her personal data, he/she has the right to withdraw his/her consent to that processing at any time, where relevant. He/she must contact the Data Protection Officer if he/she wishes to do so.

If he/she objects to processing based on legitimate interests, we must no longer process that personal data unless we can demonstrate compelling legitimate grounds for the processing which override his/her interests, rights and freedoms or that the processing is required for the establishment, exercise or defence of legal claims.

Revisions to this Privacy Policy

Areti Charidemou & Associates L.L.C. reserves the right to change this Privacy Policy from time to time. Please check the Privacy Policy frequently and particularly before you submit additional personal information via the Website. All revisions of this Privacy Policy will be posted on the web site via a link from the homepage. We also display the effective date of the Privacy Statement on the top of this page.

Cookie policy

A cookie is a small file which asks permission to be placed on your computer’s hard drive. For full details of our cookie policy please refer to our main internet site or click here.

How you can petition for complaints

It is very important the principles of privacy to be followed and we should take all the appropriate measures to avoid any breach or loss of these data.

We ensure that the personal data you disclosed to us, are saved in a platform which is protected with additional security factors.

Any breach of the GDPR and/or other relevant Data Protection Acts will be taken seriously and if you consider that the data protection principles have not been followed in respect of personal data about yourself or others you have the right to lodge a complaint with the relevant data protection supervisory authority.

Our Protection Supervisory Authority is the Personal Data Protection Bureau (Independent Supervisory Authority for the Protection of Individuals). If you have any issues with our processing of your personal data and would like to make a complaint, you may contact the Personal Data Protection Bureau on (+357) 22 818 456 or at 1 Iasonos, 1082 Nicosia, Cyprus.

Contact

If you require this Privacy Policy to be provided to you in paper form and/ or you need any further clarification, please contact our Data Protection Officer, at dpo@aretilaw.com or via phone on (+357) 25 508 219.

Terms and conditions & cookie policy

Terms & Conditions

These terms and conditions apply to this website, https://www.aretilaw.com/, which is owned and operated by Areti Charidemou & Associates L.L.C. (the Company), a limited liability company, incorporated under the Companies Law of the Republic of Cyprus, Cap. 113, under the given registration number HE 240348. It was incorporated in 2008, having as main activities various aspects of the legal industry.

Disclaimer

The materials contained in this Website are not intended to constitute legal advice relevant to particular circumstances and should not be relied upon as such. Use of this Website in any way, does not establish an attorney-client relationship.

Materials provided in this Website are for information purposes only. Any links to other publicly available websites are provided solely for convenience. Areti Charidemou & Associates LLC makes no representations, promises, claims, warranties or undertakings about the accuracy, adequacy or completeness of the information on this Website.

Although this Website includes links to other Internet sites, Areti Charidemou & Associates LLC makes no warranties, undertakings or representations in relation to such third-party websites and accepts no responsibility or liability for the content or information contained on those other websites, nor does it exert any editorial or other control over those other websites.

Except as required by law, neither Areti Charidemou & Associates LLC nor its affiliated firms or businesses accept any responsibility and shall not be liable for any damages (direct, indirect, incidental, special, consequential or exemplary), resulting from the use of this Website. This includes, but is not limited to, damages (for loss of profits, goodwill, use, data or other intangible losses) resulting from the use of or inability to use the Website or its contents or from any interruption or delay in access to the Website for whatever reason.

Note also that, simply by sending an e-mail to our office does not create a lawyer-client relationship, and none will be formed unless there is an express agreement between the firm and the client. Therefore, we strongly advise you against sending confidential or privileged information to us until you can establish such a relationship.

Links that may appear on this site are intended solely for your convenience in identifying and accessing other sources of information and are not to be construed as being endorsed by or affiliated with our office. Furthermore, Areti Charidemou & Associates LLC does not imply that it is legally authorized to use any trade name, registered trademark, symbol, logo, or seal that may be reflected in any of these links.

You are notified that disclosing, copying, distributing or taking action in reliance on the contents of any information provided by this website is strictly prohibited.

Areti Charidemou & Associates LLC has sought to comply with all legal and ethical requirements in creating this website.

Terms of Use

1.1 By using our website you are deemed to have agreed to comply with and be bound by these terms and conditions, which in conjunction with our Privacy Policy, govern our relationship with you in relation to this website.

1.2 You may only use our website if you agree to these terms and conditions. If you do not agree to them you must stop using our website.

1.3 Areti Charidemou & Associates LLC is committed to ensuring that any information you provide through this Website is as secure as possible and according to the latest data protection laws and regulations enforced within EU. To prevent unauthorised access or disclosure Areti Charidemou & Associates LLC has in place suitable physical, electronic and managerial procedures to safeguard and secure the information collected online.

1.4 Areti Charidemou & Associates LLC Privacy Policy applies to use of this Site, and its terms are made a part of these Terms and Conditions by this reference. To view our Privacy Policy, click here. Additionally, by using the Site, you acknowledge and agree that Internet transmissions are never completely private or secure. You understand that any message or information you send to the Site may be read or intercepted by others, even if there is a special notice that a particular transmission is encrypted.

1.5 Areti Charidemou & Associates L.L.C. reserve the right to change any of these terms from time to time without prior notice. Any change will become effective immediately after being posted to this website. By continuing to use this website, you are agreeing to any such change.

Site content

2.1 The content of the pages of this website is for your general information and use only. This information does not, and is not intended to, constitute legal advice whatsoever.

2.2 Areti Charidemou & Associates L.L.C. reserve the right to suspend, withdraw or change this website at any time without notice.

2.3 Unauthorised use of this website may give rise to a claim for damages and/or constitute a criminal offence.

2.4 Your use of any information, materials or other content on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.

2.5 Neither Areti Charidemou & Associates L.L.C. nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information, materials and other content found or offered on this website for any particular purpose. You acknowledge that such information, materials or content may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.

Intellectual property rights

3.1 This website contains material which is owned by or licensed to Areti Charidemou & Associates L.L.C. This material includes, but is not limited to, the design, layout, look, appearance and graphics of the website. Reproduction is prohibited other than in accordance with clause 3.2.

3.2 You may print or download extracts of this website for personal, non-commercial use only. If you wish to download or print extracts of this site for distribution to third parties, you may do so provided that:

3.2.1 Areti Charidemou & Associates L.L.C. is acknowledged as the source of the materials;

3.2.2 the third party must be advised that these terms and conditions apply and they must comply with them; and

3.2.3 the material must be provided free of charge.

3.3 All trademarks reproduced in this website, which are not the property of, or licensed to Areti Charidemou & Associates L.L.C., are acknowledged on the website.

Links

4.1 From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).

4.2 You may not create a link to this website from another website or document without prior written consent from Areti Charidemou & Associates L.L.C.

Cookies

Areti Charidemou & Associates L.L.C. uses technology to collect information about the use of the Website and to distinguish you from other users of our websites in order to improve your experience when you browse the Website.

The Website uses cookies to monitor browsing preferences. A cookie is a small file of letters and numbers that is sent to your browser and stored on the hard drive of your computer (or internet enabled device) when you visit a website. Cookies can be used to recognize repeat users, facilitate the users’ ongoing access to and use of the website and allow a website to track usage behaviour and compile aggregate data that will allow content improvements and targeted advertising. Cookies are not programs that come onto your system and damage files. Generally, cookies work by assigning a unique number to you that has no meaning outside the assigning site. If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allows you to deny or accept the cookie feature; however, you should note that cookies may be necessary to provide you with certain features (e.g. customized delivery of information) available on the Website and if cookies are deleted or blocked, the Website may not function correctly and you may not be able to access certain areas.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, you can visit http://www.allaboutcookies.org/

Applicable Law

Your use of this website and these Terms and Conditions are governed by the laws of the Republic of Cyprus, the courts of which shall have exclusive jurisdiction over any disputes arising hereunder from use of the Website.

General

7.1 If you would like more information about this website or to request permission to reproduce material, please contact:

Our Data Protection Officer: at dpo@aretilaw.com or by telephone on (+357) 25 508 219, OR
Our Company by post at: 21 Vasili Michailidi street, 3026, Limassol, Cyprus